Purchasing

Requisitions, purchase orders, receiving, returns, and supplier management. Integrated with Inventory and Accounts Payable.

Supplier (Vendor) Management

  • Vendor Master: Maintain suppliers: name, address, contact, payment terms, currency, tax details.
  • Vendor Browse: Search and filter vendors; view order and payment history.
  • Approved Vendor List: Restrict purchasing to approved suppliers per item or category.

Requisitions

  • Requisition Entry: Create internal requests for goods or services; optional approval workflow.
  • Requisition Browse: List requisitions by status, date, or requester.
  • Requisition Approval: Approve or reject; convert approved requisitions to purchase orders.

Purchase Orders

  • Purchase Order Entry: Create POs: vendor, lines (item, qty, price, delivery date), totals. Optional from requisition.
  • Purchase Order Browse: List and filter POs; view status (open, received, closed).
  • PO Approval: Optional approval rules by value or vendor.
  • PO Print / Send: Print or email PO to supplier.

Receiving

  • Goods Receipt (from PO): Receive against PO: full or partial; update inventory and PO status.
  • Receipt Browse: List receipts by date, PO, or vendor.
  • Returns to Vendor: Record return of goods; reverse inventory and optionally create credit note.

Invoice Matching

  • Three-way Match: Match supplier invoice to PO and receipt; flag variances.
  • AP Invoice from PO: Create AP invoice from PO/receipt for quick posting.

Reports

  • PO Summary: Open POs by vendor or date.
  • Purchase History: Purchases by item or vendor over time.
  • Vendor Performance: Delivery and quality metrics (if tracked).